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|Schedule of Documents (SODO)
component of a package of 10 key oversight
documents to assist with asset
The schedule of documents is a concise, itemized list of the key reference documents and historical documents, usually organized into thematical categories, such as financial, legal and technical.
For example: we have 12 architectural drawing and four mechanical drawings which are stored in a filing cabinet on the P1 level.
The schedule is somewhat like the table of contents at the front of a book and the index at the back of a book. The Board of Directors (Strata Council) does not need to be familiar with the content of every document but rather only needs to know to where to find a documents when they need it.
The SODO is generally a 1-2 page document that goes a long way to protecting the owners investment by ensuring good stewardship of the assets.
Content of SODO
The schedule of documents should include the following information on each document:
Importance of SODO
Listed below are some of the reasons why SOIP is essential for asset management.
Types of Documents in SODO
The various types of documents include the following:A. Technical Documents - Reference
Listed below are the reference documents that form part of the static data
Listed below are the historical documents that form part of the dynamic data:
Listed below are the key financial reference documents:
Listed below are the key governance documents:
Legal and Regulatory Documents
Listed below are the key legal and regulator documents: F. Administrative Documents
Listed below are the key legal and regulator documents:
Listed below are the primary decision support tools to assist the owner in making informed decisions about the assets: Reporting and Disclosure
Listed below are the key reporting and disclosure documents:
Fig. I. Care is wondering about the database and software application that he needs to effectively capture all pertinent documents and manage his facility.
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