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Winterization Checklist

Also called a "Winter Maintenance Checklist"

A form of maintenance checklist that includes seasonal requirements for winterization, such as:

1.    Enclosure System -[ Roofs, Canopies and Other Projections
  • Check for missing, damaged or loose components.
  • Check that flashings and appurtenance (such as antennas and signage) are properly fastened.
  • Check seals around chimneys, drain vents, and other service penetrations through the roof.
  • Clean gutters, eaves troughs, downspouts, and area drains.
  • Check that drain screens are properly secure.
  • Remove any debris and summer storage from the roof surface.
  • Clearance prune tree limbs and other foliage that may interfere with the roof system.
2.    Terraces/Decks, Balconies, & Patios
  • Cover and fasten all seasonal furniture or move it to indoor storage.
  • Check membranes for damage and carry out necessary repairs.
  • Check planters for proper drainage.
  • Advise residents regarding care and maintenance of traffic membranes under ice and snow conditions and policies regarding hanging of Christmas lights, etc.
3.    Windows, Doors & Walls
  • Check around doors and windows for gaps and seal/caulk as required.
  • Check for worn or missing weather-stripping.
  • Replace worn door stops.
  • Adjust door closers for proper tension.
  • Lubricate locks and hinges to ensure proper operation during colder temperatures.
  • Clearance prune shrubs and trees that may interfere with walls and windows.
  • Check wall cladding for any missing, damaged or loose components. Repair as required.
  • Replace sealed glazing units where the thermal seals have failed.

5.   Mechanical System - Heating and Ventilation
  • Service central heating equipment.
  • Check requirements of heat pumps, air handlers and other heating systems for freeze protection and winterization procedures.
  • Replace/clean filters on equipment, as required
  • Inspect flue pipes and seams for proper support, any holes and cracks. Repair as required.
  • Clean chimneys and flues as required.
  • Vacuum vents and terminal/packaged heating devices, as may be required.
  • Clean laundry dryer vent runs and lint traps
  • Clear any obstacles from heating vents so air can flow freely.
  • Test operation of HVAC controls and instrumentation such as thermostats and humidistats.
  • Check for any carbon monoxide leaks.
  • Check that air intake vents are not blocked.
  • Check that there is adequate clearance around central heating equipment and terminal devices.
  • Check operation of dampers on exterior walls, such as those at rooftop mechanical rooms.
5.    Plumbing & Drainage
  • Know the location of all catch basins, trench drains and clean outs. Place flags to help identify locations that may become concealed in heavy snowfalls.
  • Check operation of sump pumps.
  • Shut off outdoor hose bibs, as required.
  • Drain garden hoses, roll them up and store inside.
  • Check operation of heat trace cable on exposed plumbing lines.
  • Drain water fountains and unplug circulation pumps, as required.
  • Cycle important shut-off valves through full operating range to test for proper closure and water isolation.
  • Ensure that valve shut-off charts are posted in a conspicuous location for emergency purposes.
  • Check integrity of insulation on p-traps in exposed parking garages.

6.    Fire Safety System
  • Check operation of any heat tracing cables on fire sprinkler lines.
  • Check weatherproofing on any fire detection and fire alarm devices that are mounted on exterior walls or may otherwise be exposed to changing weather conditions.

7.    Electrical System
  • Check operation of heat tracing cable and deicing equipment on exposed piping.
  • Check operation of any ramp heating systems, as required.
  • Check fuel level for emergency generator and top-up as required.
  • Check operation of engine block heater on emergency generator.
  • Check emergency generator cooling system includes adequate antifreeze for local service conditions.
  • Replace lamps in exterior light fixtures, as required.
  • Check for any exposed wiring and electrical components and carry out necessary repairs.
  • Turn off breakers for outdoor receptacles and equipment that is not required during the winter.
  • Check for any corrosion or other damage on exterior conduits, junction boxes and panels.
  • Check operation of all photocells and/or timers to ensure proper lighting control for reduced daylight hours.

8.    Elevators
  • Check for any leakage into the elevator pit. Repair as required.

9.     Sitework System -  Roadways, Walkways, Stairs
  • Check hard landscaping surfaces for damage (such as crack, potholes and differential settlement) that may present a trip and fall hazard or deteriorate the sub-grade. Carry out repairs as required.
  • Check operation of snow clearing equipment and/or ensure that arrangements are made for snow clearing services.
  • Arrange for adequate stock on site of snow clearing supplies, such as shovels and ice melt.
  • Check that stair handrails and guardrails are properly fastened.
  • Check that stair tread markings are legible and intact.
  • Clear debris from trench drains, catch basins, sumps, and other collection points.
  • Demarcate drains for easy identification during heavy snowfalls.
  • Check that catch basin covers and trench drain covers are properly fastened.
  • Stake driveways to mark for snow plows (if required).
  • Check operation of any ramp heating systems.
10.    Landscaping, Retaining Walls
  • Prune tree limbs and foliage that may interfere with roof drains, perimeter drains and lines of sight to exterior signage.
  • Apply winter fertilizer to lawns and winter landscape protection, as required (check with landscape contractor for advice).
  • Blow compressed air through irrigation sprinkler lines to purge them of water.

11.    Housekeeping & Miscellaneous
  • Install appropriate mats/runners at perimeter doorways to minimize transfer of snow ice to interior floor surfaces and to protect against slip and fall hazards.
  • Cover outdoor furniture or store it inside.
  • Reconfirm policies for Christmas light installation and removal.
  • Check that outdoor signage is legible and will not be obstructed by snow accumulations or other winter conditions.
  • Check with service contractors to confirm their availability and support during the winter months.
  • Prepare list of emergency contact numbers and provide this to staff and stakeholders.
  • Replenish stock of winter supplies, as required
  • Storage of summer furniture.
  • Purchase of ice melt supplies and snow clearing equipment.
See article on preparing for winter.

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Fig. Snow clearing.


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Fig. Roof drain surrounded by snow


Seasonal maintenance program represented by system.
Fig. Seasonal maintenance program represented by system.


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Fig. Roof covered with snow


winterization
Fig. Ice accumulation on rainwater leader.


Seasonal maintenance including winterizations and summerization activities
Fig. Seasonal maintenance including winterizations and summerization activities.



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Fig. Pipe burst from failure to winterize the pipe.



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