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Recordkeeping
The process of storing data on documents regarding the assets.

The goals of recordkeeping are:
  • To keep the data current and accurate.
  • To ensure that the documents are readily available to certain stakeholders


Documents for Recordkeeping
Recordkeeping is associated with the following types of reference documents:

Document storage methods
Fig. Alternative document storage methods.


Comparison of different attitudes to the safekeeping and storage of documents
Fig. Comparison of different attitudes to the safekeeping and storage of documents.


Chessboard analogy to illustrate recordkeeping as one of the operational challenges
Fig. Chessboard analogy to illustrate recordkeeping as one of the operational challenges in asset management.



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Fig. Recordkeeping in maintenance logbooks.

See also:

I. Care is wondering about the database and software application that he needs to manage his facility
Fig. I. Care is wondering about the database and software application that he needs to effectively keep records and manage his facility.


I. Care is trying to avert the cascading effect of one problem compounding another in his building
Fig. I. Care is trying to avert the cascading effect of one problem compounding another in his building. Poor recordkeeping is one of the dominoes leading to asset failure.


I. Care was over zealous in trying to reveal the corporate memory of his building, which is deeply and delicately ingrained like the living layers in tree growth rings
Fig. I. Care was over zealous in trying to reveal the corporate memory of his building, which is deeply and delicately ingrained like the living layers in tree growth rings.
Recordkeeping preserves the layers of corporate memory.


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