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portion of an operating
budget that is set aside in a single fiscal
year for maintenance
activities on the organiazation's assets. The budget is typically that fall into the following categories:
The maintenance budget is comprised of separate line items corresponding with different asset or groups of assets.
Scope of the Budget
Depending on the type of building, the maintenance budget will typically include the following categories:
An inadequate maintenance budget may potentially result in the following concerns:
The maintenance budget will generally range from 20% - 50% of the annual operating budget.
The Budgeting Cycle
The maintenance budget cycle occurs annually and includes the following steps
Fig. Sample or routine maintenance activities that are funded through the maintenance budget. Left - floor polishing; Right - servicing of a rooftop HVAC unit.
Fig. Chessboard analogy to illustrate some of the challenges facing the maintenance team.
Fig. Samples of maintenance supplies funded through the maintenance budget.
Fig. Comparison of the annual operating budget distributions for an average high-rise building (left), low-rise building (middle) and townhouse complex (right). The maintenance portion of the budget is shown in light blue.
Fig. Distribution of the annual maintenance budget expenses for a typical high-rise residential building
Fig. Maintenance schedules represented as a financial bar chart.
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