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Gap Analysis
The comparison of actual (current) performance with potential or desired (future) performance



Purpose of the Analysis
The purpose of a gap analysis is listed below:
  • To measure the extent of deviation from key performance indicators (KPIs).
  • To help establish where the organization is now (As-is) relative to its aspirations for the future (To-be).
  • To identify the elements of a change management program order to move from a current state to a desired future state.
  • To compare a current state analysis to best practice
A gap analysis can be applied to the following:


Concepts & Principles
Listed below are some of the key concepts and principles in a gap analysis:
  • Baseline
  • Current State
  • Future State
  • Assessment Questions and Sub-Questions
  • Gap
  • Score
  • Maturity - the state of being fully developed


Components of the Gap Analysis
Listed below are the key components of a gap analysis
  • Data Collection Methods -
  • Data Collection Findings -
  • Individual Gap Scores
  • Multivariate Gap Visualization - A radar chart that summarizes the aggregate scores
  • Gap criticality assessment



Frameworks and Tools
Listed below are some of the frameworks that can be used to conduct the current state analysis:





Causes of Gaps
Listed below are some of the key causes for gaps that will be idenified by a gap analysis
  • Ignorance/lack of awareness
  • Apathy
  • Lack of funding
Analysis of the Gaps
  • Comparison to others in the same region
  • Comparsion to others in the same sector/industry



Process for the Analysis 
Listed below are the key steps in a gap analysis:

    A.  Before

    B.  During
  • Determine the benchmark (best practice) against which to compare the current state - eg. ISO 55001
  • Identify the "gaps" between the current state and the chosen benchmark 
  • Arrange for training so participants understand the gap assessment concepts and principles
  • Arrange for the workshop(s)
  • Pose the assessment questions and sub-questions from the gap framework
  • Analyze the responses to the gap questions
  • Assign scores to the gaps
  • Present the gaps in the form a multi-variate analysis, such as a radar chart
  • Select an appropriate maturity model/framework
  • Establish the organization's maturity level based on the aggregation of the individual gap scores
    C.  After
  • Determine the desired Future State (To-be) - objectives
  • Determine "best practice" (universal) relative to "good practice" (organization and context specific)
  • Scenario 
  • Conduct the Sensitivity Analysis to see which initiatives carry the best bang for their buck
  • Develop Improvement Initiatives to close the gaps
  • Determine the desired timeframe to close the gaps
  • Develop the Roadmap to align the improvement initiatives
  • Track and review
  • Achieve conformity certification to demonstrate that the gaps have been filled


Tools for Gap Analysis
Listed below are some of the tools for conducting an asset management gap analysis.
  • CAMRA by CH2M
  • SAM by the IAM
A self guided assessment of current practices regarding the assets and asset management.



Maintenance Gaps

The following table summarizes some of the gaps that may exist in a maintenance program.
Current State "Gap" Desired State
M1 We don't have a maintenance plan Procure We need a maintenance plan
M2 Our maintenance plan is outdated Update We need an updated maintenance manual
M3 Our maintenance manual only covers some systems Expand We need a manual that covers all systems
M4 We don't have service contracts for some of our assets Procure We need service contracts for all critical assets
M5 We don't have a maintenance policy Articulate Write a policy statement



Renewals Gaps




The maturity spectrum of asset management where conformity to ISO 55001 is approximately mid-way along that spectrum
Fig. The maturity spectrum of asset management where conformity to ISO 55001 is approximately mid-way along that spectrum.


A gap analysis is a significant milestone on the journey towards ISO 55001 conformity assessment. Its all about "Where are we now?" relative to "Where do we want to be?" and "How much investment to get there?"
Fig. A gap analysis is a significant milestone on the journey towards ISO 55001 conformity assessment. Its all about "Where are we now?" relative to "Where do we want to be?" and "How much investment to get there?".


The journey to asset management maturity may sometimes feel like a maze
Fig. The journey to asset management maturity may sometimes feel like a maze.


1
Fig. The journey to asset management maturity may sometimes feel like a knot that needs to be untied.


The three parts to ISO 55000, 55001 and 55002 - the international standard for asset managment
Fig. The three parts to ISO 55000, 55001 and 55002
- the international standard for asset managment.



gap analysis on the asset management pyramid
Fig. An example of gap analysis represented in the form of a simple asset management pyramid.

See also:


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